Skip to main content
Request a demo

ERP for co-operative societies and businesses in Sri Lanka

SSIPL ERP keeps a society's branches, members, staff and accounts in one system - from the shop counter to head office. Branches send their day's figures, head office checks and corrects them, and the monthly accounts come from the same records.

Works in Sinhala and English, on a computer or a phone.

Request a demoSee the modules
The SSIPL ERP home page after signing in: a morning greeting, the branch POS systems online, today's birthday and the modules a user can open
The same home page on a phone

SSIPL ERP in numbers

  • LKR 2.5 bn+in sales recorded through the system
  • 2 million+transactions processed
  • 1,000+active users
  • 25+businesses served

One system for the whole society

Each organization switches on the modules it uses. They share one set of branches, people and accounts, so a salary, a voucher or a day's sales is entered once and appears everywhere it belongs.

Sales dashboard: this month's and this year's sales, stock expiry alerts and the weekly sales chart for a branch

Branch sales and stock

Each branch sells on its own POS, which keeps working when the internet drops and sends the day's work to head office when it is back.

  • Daily F15 stock and F9B sales summaries for every branch
  • Goods received (F16), branch transfers (F18), returns (F19), price changes and stock takings
  • Head office checks, corrects and authorizes each branch transaction before the day is closed
F5 cheques: each payment voucher's cheque as it is printed, signed, collected, deposited and posted

Accounting and vouchers

Payments, receipts and petty cash follow the paper forms the society already uses, with every signature recorded.

  • F5 payment vouchers, approved at four levels before they are paid
  • Cashbook receipts (F10), petty cash (F3), bank deposits and purchase advances
  • Date range reports by division, ledger, branch and payment mode
Members dashboard: total and active members, members registered this month and members by regional branch

Members and shares

The member register of the society, by regional branch, with shares and the decisions that need approval.

  • Member records, share assignments and transfers between regional branches
  • Deactivation and branch changes go through authorization
  • Dividends, elections and welfare membership
HR dashboard: active employees, joiners this year, upcoming birthdays and employees by branch

Human resources

Employee records for every branch and division, with changes approved before they apply.

  • Employee profiles, documents and employment types
  • Amendments to an employee's record, approved before they take effect
  • Resignations, retirements and staff reports
Time and attendance dashboard: who checked in today, attendance over the last 14 days and by branch, and leave to approve

Time and attendance

Attendance, leave and overtime, taken into payroll without retyping.

  • Rosters, shifts and employee groups
  • Leave requests and approvals, overtime and no-pay days
  • Attendance processed per day and per month
Payroll dashboard: the month's gross and net salaries, deductions and employer cost, and the last 12 months

Payroll

Monthly salaries worked out from the employee master, attendance and the month's additions and deductions.

  • B/R allowances, EPF (8% / 12%), ETF (3%), PAYE and pension
  • Loan recoveries and salary advances deducted automatically
  • Pay slips, payroll reports and the F5 voucher for each division's salaries
Loans dashboard: total loan balance, this month's payments, TOD and OD usage and upcoming payments

Loans and bank facilities

The society's bank loans, TOD and OD facilities in one place, with what falls due next.

  • Loan schedules and repayments by bank and account
  • TOD and OD limits, usage and what is still available
  • Bank account positions and payments due in the next 30 days
Transport dashboard: vehicles and drivers on the road, this month's fuel, maintenance and running cost, and how far each vehicle is from its next service

Transport (F29)

The society's vehicles and drivers, their trips, fuel and servicing.

  • Vehicles, drivers and transport requests
  • Trip sheets (F29) and fuel issues
  • Service schedules by kilometres, and maintenance costs
Item master: items with their codes, brands and barcodes

Items, suppliers and customers

One item master for every branch, so prices and stock mean the same thing everywhere.

  • Items with categories, brands, units and barcodes
  • Suppliers, agents and credit customers
  • Stock and item movement reports
F28 progress: the month-end tasks of each area, how far each has gone and the progress of the month

F28 monthly reports

The month-end work that leads to the F28 report book, task by task, with what is done and what is still open.

  • Each month-end task followed from the data itself: branch transactions, vouchers, payroll, transport
  • Trading accounts, expense analysis and the other F28 reports
  • The whole F28 report book in one go, ready to print
Social network: the society's announcements - a general meeting, dividends, a birthday - with likes and comments

Social network and chat

A private social network for the organization's staff, with groups and person-to-person chat.

  • Posts, comments and reactions, seen only inside the organization
  • Public and private groups for branches, divisions and committees
  • Chat with anyone in the organization

Also included: Fixed assets, with asset stock taking and depreciation · Chit funds · Gift vouchers · Welfare · Organization chart of divisions and branches · Audit log of every change

Built around how a society works

  • Made for co-operatives

    Divisions, regional branches, head office checks and the F-forms are built in, not configured on top of a generic system.

  • Every change is approved and logged

    Vouchers, amendments and corrections carry who prepared, checked and approved them, and when.

  • Sinhala and English

    Each user picks the language. Reports print in Sinhala, as the society files them.

  • Runs on what you have

    A browser is enough - including older office PCs and phones. Branch POS keeps selling offline.

On a phone too

The same system in a phone's browser - for a manager away from the office, or a quick look at the day's sales. Nothing to install.

  • SSIPL ERP home page on a phone
  • Sales dashboard on a phone
  • Payroll dashboard on a phone

Common questions

Something else? Call +94 71 647 4842 or email info@ssipl.lk.

Who is SSIPL ERP for?

Multi-purpose co-operative societies (MPCS) and businesses in Sri Lanka with several branches or divisions - a head office with shops, fuel stations, stores, mills or other units under it.

Does it work in Sinhala?

Yes. Each user chooses Sinhala or English, and the reports the society files are printed in Sinhala.

Do branches need a constant internet connection?

No. The branch POS keeps working offline and sends its transactions to head office when the connection is back. The rest of the system runs in the browser.

What do we need to use it?

A computer or phone with a web browser. Branches with a POS also run the SSIPL POS software on their counter PC.

Which parts can we use?

The modules are switched on per organization: branch sales and stock, accounting, members, HR, attendance, payroll, loans, transport, inventory and assets.

How do we see it working?

Request a demo with the form on this page or call +94 71 647 4842. We show it with sample data of a co-operative society.

Request a demo

Tell us about your society or business. We will call you to arrange a demo with sample data.

Office
Colombo, Sri Lanka
Hours
Monday to Sunday, 7.00 am to 10.00 pm

Fields marked * are required.